8.21 Scanning with scan station (Keypad)
In WebDMS, the current scan definitions for controlling the scanner are available under 'Edit' in the actions. Provided the scanner is connected directly to the primary ArchivistaBox (where the documents are stored), this should be an easy way to scan documents.
If there are multiple scan stations, the scan process must be started from the respective scan station. This means that the IP address of the scan station has to be entered in the web browser first. Thereby a user appears at WebDMS (mostly it is the user 'scan' (password is assigned customer specific). After logging in, the scan process can be triggered via 'Edit' as well as the actions. The scan process is triggered, the documents are automatically transferred from the scan station to the primary ArchivistaBox.
With an optional KeyPad (small keyboard with number pad), scan jobs can be started directly by entering a code.
- Number: corresponding scan definition of first database
- Number1.Number2: Number1 corresponds to the number of the database, Number2 to the desired scan definition
- Number*1: Number=definition, standard (*), feeder (1=simplex)
- Number*2: Number=definition, standard (*), feeder (duplex)
- Number*3: Number=definition, standard (*), feeder (landscape 270/90 degree)
- Number*9: Number=definition, standard (*), flatbed mode
- Number+1: Number=definition, color (+), feeder (1=simplex)
- Number+2: Number=definition, color (+), feeder (duplex)
- Number+3: Number=definition, color (+), feeder (landscape 270/90 degree)
- Number+9: Number=definition, color (+), flatbed mode
- Number-1: Number=definition, b/w (-), feeder (1=simplex)
- Number-2: Number=definition, b/w (-), feeder (duplex)
- Number-3: Number=definition, b/w (-), feeder (landscape 270/90 degree)
- Number-9: Number=definition, b/w (-), flatbed mode
In the case of the first database the database number (x.) need not be specified but it can be specified. Even if one scans to another database (x.y+2) the other options color and feeder can be used. Furthermore, one can add a slash /. The effect of this is that an individual document is created for each sheet. Example: 2.1-2/ results in scanning into the second database with the first scan definition, in b/w and in duplex mode. The final slash makes the program create individual documents for each scanned sheet (equalling two pages in the case of duplex).
The number of the database is determined by the created databases (separated by commas) when the scan key is defined (see 24.4.2) under 'Database'. The string 'archivista,buha,private' means that with scan key 1.x or x scanning takes place into the database 'archivista', with 2.x into the database 'buha' and with 3.x into the database 'private' whereby x stands for the desired scan definition and the options described above.
Normally, this function is activated for scan stations Albis, Mythen and Rothorn as well as ArchivistaBox Dolder; the scan key can in addition be turned on or off. See 24.4.2).
The cancel command: Should you mistype a code (ideally being two- or three-digit), do not click the Enter key but click four times 9 (9999) or another non-sensical combination and then 'Enter'. This cancels the job because the scan process is triggered only if a valid code is supplied.