Scanning is only the first step when keeping an archive. Fast retrieval of your data when you need them is equally important. Archivista 2024/II offers you both full text retrieval and the entry of keywords.
Full text retrieval is especially useful for archives which lend themselves well to random searches by individual words or word combinations. Working with keywords makes sense in all cases where the filing system in the computer adheres rather closely to a classical paper filing system. Barcode processing goes a step further by efficiently handling large masses of stereotyped documents.
To put it simply, we mark out each document with some unequivocal piece of information according to which a later search may be executed. We achieve this by adding a reference number to our document before we print it or by sticking a barcode label (with reference number) on the document to be filed. As a consequence each document carries a barcode and reference number when it is scanned.
Scanned pages are subsequently worked on by a barcode recognition software and from now on they are at our disposal for searches by reference number or further data analyses. An enormous time saving potential is realized if documents are filed and searched with the help of barcode technology.