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10.1.6 Access

The possibilities are:

Each document possesses an owner. Normally the owner is assigned automatically: see 10.1.8. We can imagine many different archives:

  1. For instance one with two users and both work exclusively with their own documents.
  2. For instance one with two users none of which 'owns' any documents but where there are only public documents.
  3. For instance one with three users. Let us imagine a florist, a bookkeeper and a general manager. The florist creates a photo collection for his own purposes, the bookkeeper scans documents posted to an account but puts items of common interest (like the list of public holidays for the new year) at the disposal of everyone and, finally, the general manager compiles records for her own specific uses but is certainly allowed to view all documents.

In the first case both users obtain the following access rights: 'Read public ones, edit own records'. There are no public documents.

In the second case both users obtain the access rights 'Read all, edit all'.

In the third case the users are given the following rights:

This way the florist and the bookkeeper see only their respective (and the public) documents. The general manager can view all documents. When the bookkeeper creates a document she would like to make available to the florist, then she sets the owner of that document manually to 'ALL'.

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2024-02-28 (c) by Archivista GmbH, CH-8118 Pfaffhausen