31.2.4 Archivista folders
When Archivista archives documents it counts the number of pages present in the current directory. As soon as a certain total of pages is reached a new directory is automatically created and the surplus pages are copied there. The reason for this is that an operating system can only handle a certain number of files per directory efficiently. A new directory is created, too, when the size of the currently used directory exceeds the predetermined size of the external device. If no new directory were created in such a case, it could not be transferred later.
As mentioned previously the task of handling pages and preparing them for transferral to external media is taken over by Archivista. The only thing you should keep an eye on is the folder number. If after archiving the number in the field `folder' is increased, a new folder has been created and the old one (only that one) may be transferred.
An example: The fields `folder' of documents 1 to 34 show a 1 before archiving. After the archiving process the documents 29 to 34 have a 2 in their respective field `folder'. Folder 1 is definitively full and may be transferred.
If there is an output directory under 'C:\Program Files\av416e\archive\ output\' you will find the two subdirectories `arch0001' and `arch0002' in them after the archiving process has been run. The first subdirectory, `arch0001', can be transferred to an external storage device because it is complete (`arch0002' is incomplete and should be left alone).
If you work with standard settings
the folders are made to fit on CDR. You need not make adjustments to
the parameters for archiving.
A further piece of advice: To be on the safe side with regard to data security you should make two copies of the complete folder that you want to transfer.